Stage · Before the balance is paid
Pre-Shipment Inspection for Furniture & Building Materials
Finished goods checked against your spec on the factory floor, before the crates close and the balance is paid.
Your date is a preference. We confirm it after the scope is agreed.
WhenGoods finished, packing not yet closed
NeedsFactory access and a ready date
You prepareSpec, drawings, quantities, packing rules
ResultReport, then your release decision
Timing
When it's the right moment
Ready to inspect
- All items finished, not just a sample
- Goods accessible, not sealed in crates
- Packing started, or materials on hand
- Factory has confirmed the date and access
Not yet
- Part of the order still in production
- Items split across factories, not all ready
- Already loaded or crates closed
What you prepare
Five things we check against
Send what you have; we tell you what is still missing.
- SpecificationsApproved drawings with revision numbers
- Quantities & SKUsPer item, per factory
- Samples & referencesFinish samples, shade codes, approved photos
- Packing requirementsCarton rules, labels, crate type
- Known concernsWhat went wrong last time, or what worries you
- Factory contactSo we can confirm access and the date
Coverage
What the day covers, and what it can't
Anything outside the agreed scope is written in the report as not checked.
Covered on the day
- Every piece, or an agreed sample
- Sizes, finish, function, packing
- Items accessible on the floor
- Carton count and labels
Needs arrangement
- Items at a second factory
- Goods not yet packed
- Lab tests for ratings
- Loading supervision on another day
Not checked
- Concealed frames and internal boards
- Items inside sealed crates
- Chemical and durability properties
How it runs
Four steps, each with an input and an output
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STEP 1
Request
Order, factory, quantity, preferred date.
Out: request number, reply from the team.
Not yet booked.
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STEP 2
Scope & fee
Coverage, access limits and date confirmed with the factory.
Out: written scope and quote to approve.
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STEP 3
On the floor
Measured, photographed, defects recorded by item.
Out: findings with photo references.
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STEP 4
Report & decision
Reviewed with you, open items listed.
You decide: release, hold, rework.
If something fails
Finding, decision, rework, re-check
Release and the balance payment stay your decision at every step.
Finding
Recorded with measurement and photo. Item held.
Your decision
Accept, ask for rework, or book a re-inspection.
Rework
Supplier corrects; method and date recorded.
Re-inspection
Same reference re-measured. The first fail stays on file.
On the floor
What a pre-shipment visit looks like
By product
What gets checked, by product group
Pre-shipment
Tell us when the goods will be ready
We confirm scope, fee and a date with the factory before anything is booked.