Source Foshan · Working example
Furniture quote & BOQ
A filled specification example you can adapt to a room, a small order or a whole-home brief.
Illustrative example. These proposed specifications are not a customer project, approved design or supplier quotation. All prices, shipping costs, duties and service fees remain to be quoted.
1. Identify each item
Example reference: DEMO-LIVING-01. All dimensions below are proposed overall dimensions in millimetres. Confirm measurement method, tolerances, construction and samples with the supplier before approval.
| Item code | Item | Qty | W × D × H | Proposed material / finish | Revision / status |
|---|---|---|---|---|---|
| LR-01 | Three-seat sofa | 1 | 2200 × 950 × 800 mm | Proposed hardwood frame; supplier to specify species and construction Ecru woven fabric; physical sample pending | R02 · For review |
| LR-02 | Lounge chair | 2 | 800 × 850 × 760 mm | Proposed timber frame and upholstered seat; construction to confirm Natural timber and coordinating fabric; samples pending | R01 · For review |
| LR-03 | Coffee table | 1 | 1200 × 600 × 380 mm | Proposed veneer top; substrate and edge construction to confirm Warm oak tone; finish sample pending | R01 · For review |
A loose-furniture enquiry can stand on its own. Cabinetry, renovation and other trades should be included only when requested and separately scoped.
2. Keep changes and approval separate
Example change: LR-01 moves from a proposed 2400 mm width in R01 to 2200 mm in R02 after a room-clearance review. The price impact and lead time still need supplier confirmation.
Current status: For review. A revision number is not approval. Record the named approver, approval date, exact revision, agreed sample and price before production. Do not substitute a material or dimension without a new review.
3. Request every cost line
Workbook amounts use USD as an editable example currency. Confirm one currency, destination city and ZIP, delivery level, shipment scope, quotation date and validity before comparing offers.
| Cost line | Amount | Confirm in writing |
|---|---|---|
| Goods | Awaiting quote | Approved item revision × quantity × quoted unit price |
| Sourcing / service fee | Awaiting quote | Basis, scope, payment milestones and any minimum fee |
| China collection and warehouse | Awaiting quote | Pickup by supplier, receipt checks and storage allowance |
| Inspection and packing | Awaiting quote | Inspection scope, sample charges, crates and export preparation |
| Ocean freight and surcharges | Awaiting quote | Mode, measured packed volume, route and quotation validity |
| Cargo insurance | Awaiting quote | Insured value, deductible, cover and exclusions |
| Customs broker and filings | Awaiting quote | Importer, broker, entry, bond and filing scope |
| Duty and other import charges | Awaiting quote | Item classification, origin, applicable measures and entry date |
| Destination handling / storage | Awaiting quote | Terminal or LCL release, free time and conditional charges |
| Final delivery | Awaiting quote | Named address, access, unloading and carry-in level |
| Assembly / packaging removal | Awaiting quote | Who performs each service and the written scope |
| Project contingency | Awaiting quote | Separate buyer allowance with a reason; not a supplier charge |
Unknown does not mean free. Keep an unknown amount blank and mark it awaiting quote. Enter 0 only when a written quotation confirms no charge or not applicable. The workbook leaves the complete total blank until every goods price and cost line has a numeric amount. Conditional charges still need their triggers recorded.
4. Check the quote before approving
- Confirm supplier minimum quantities and any sample, tooling, handling or service minimums for each line.
- Record packed dimensions and weight separately from furniture dimensions; use the packed measurements for freight.
- Record quotation reference, date, validity, inclusions, exclusions and the responsible party for each cost.
- For US imports, ask the broker to confirm classification and applicable charges from product facts, origin and entry date using current official sources.
- Define the destination and physical delivery service: curbside, carry-in, room placement, assembly and packaging removal.