SOURCE FOSHAN · FURNITURE INSPECTION WORKSHEET
Furniture inspection report
Filling example + blank template · Version 1.0 · 16 October 2026
Use this worksheet to connect the approved specification, actual checks, evidence, correction and release decision. It is educational guidance, not a test certificate or a substitute for an agreed inspection plan.
Filling example — not a completed inspection. CAB-01, its drawing and sample codes, measurements and reinspection values below are fictional. No client order, actual test, inspector signature or approval is represented. Photo and video codes describe the files a real report needs; no corresponding files are supplied. The stated tolerances and test cycles apply only to this example.
| Record | Example entry |
|---|---|
| Report / item | DEMO-ONLY-001 / CAB-01 |
| Furniture / coverage | One two-door sideboard; 1 ordered / 1 shown in this example |
| Approved references | CAB-01-R02 (fictional approved drawing); FIN-OAK-02 (fictional retained finish sample) |
| Inspection date / inspector | Blank — no inspection took place |
| Overall release status | HOLD — no real inspection, supporting files or buyer authorisation supplied |
1. Measurements and checks
| Check | Approved requirement | Example observation | Result | Evidence reference |
|---|---|---|---|---|
| Overall width | 900 mm; agreed ±3 mm | 902 mm | Example pass | P-02: tape at both ends |
| Overall depth | 450 mm; agreed ±3 mm | 450 mm | Example pass | P-03: depth measurement |
| Overall height | 800 mm; agreed ±3 mm | 799 mm | Example pass | P-03: height measurement |
| Right-hand door gap | 2–3 mm, agreed for this item | 5.0 mm at the upper edge | Example fail / D-01 | P-04: gap gauge and door position |
| Door operation | Both doors open and close without contact; 10 cycles agreed for this check | No contact in the example; gap still fails | Function check alone does not close D-01 | V-01: full movement and close-up |
| Material and finish | Compare FIN-OAK-02 and the approved material schedule | Not assessed in this example | Not checked | P-01/P-06 plus material records required |
| Packing and labels | Order-specific packing method and carton list | Not assessed in this example | Pending | P-07: before closure; P-08: closed carton label |
All entries are fictional. Tolerances, quantities and function checks must be agreed for the actual product. Photo/video references are placeholders, not supplied evidence.
FILLING EXAMPLE · NO REAL INSPECTION OR APPROVAL
2. Defect, correction and reinspection
| Step | Example record |
|---|---|
| Finding | D-01 / CAB-01 / upper right-hand door gap: 5.0 mm against the agreed 2–3 mm. |
| Classification | Major in this fictional order's agreed defect list. This is not a universal classification. |
| Initial decision | Hold CAB-01. Keep the failed measurement and its original photo reference in the record. |
| Proposed correction | Supplier adjusts the hinges and checks the door alignment. Record the actual method, responsible person and completion date. |
| Reinspection example | Right-hand gap remeasured as 2.5 mm; door movement repeated with no contact in the fictional example. |
| Evidence to attach | P-05: same measuring position after correction; V-02: movement after adjustment. These are reference labels, not supplied photographs or videos. |
| Finding status | Example: correction meets the stated gap requirement. Actual closure requires the inspector's dated evidence and review. |
| Shipment decision | Still HOLD in this template. Material/finish, packing and written release remain unverified. |
3. Evidence and release review
- Attach identifiable, dated files for each measurement, finding and reinspection.
- Keep the original failed result alongside the correction. Never overwrite the original record.
- Record exclusions and unperformed checks as not checked or pending.
- List the exact items released and held, the authorised reviewer, written approval reference and date.
- Check the order terms for payment milestones, rework costs, repeat inspection and schedule changes.
No signature is supplied. Nothing in this example authorises shipment or payment.
Factory self-checks, sourcing-team checks, independent inspection and laboratory tests have different scopes. Agree who performs them and whether sample, courier, inspection and repeat-visit fees are included.
BLANK TEMPLATE · COMPLETE WITH YOUR OWN RECORDS
4. Order, approval and inspection header
| Report field | Complete before inspection |
|---|---|
| Project / purchase order / supplier | _______________________________________________ |
| Report version / date / place / inspector | _______________________________________________ |
| Item code / description / room | _______________________________________________ |
| Ordered quantity / available quantity / inspected quantity | _______________________________________________ |
| Drawing / specification revision / approval date | _______________________________________________ |
| Retained sample / finish / hardware reference | _______________________________________________ |
| Scope / exclusions / sampling method / test equipment | _______________________________________________ |
| Agreed tolerances / defect list / release authority | _______________________________________________ |
5. Measurements and checks
| Item / check | Approved requirement & tolerance | Actual result & unit | Photo / video | Pass / fail / not checked |
|---|---|---|---|---|
| ________ | ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ | ________ |
Use a separate sheet when more rows are needed. Record the same report version and item code on every sheet. Do not treat blank cells as passes.
BLANK TEMPLATE · CONTINUED
6. Corrections and reinspection
| Defect / item | Finding & agreed class | Action / owner / due date | Recheck / evidence / date | Open / closed |
|---|---|---|---|---|
| ________ | ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ | ________ |
| ________ | ________ | ________ | ________ | ________ |
7. Release decision
| Release field | Complete after evidence review |
|---|---|
| Remaining open / not-checked items | _______________________________________________ |
| Items released / items held | _______________________________________________ |
| Written exceptions and their approval references | _______________________________________________ |
| Packing list / package labels / quantity reconciliation | _______________________________________________ |
| Decision: HOLD / RELEASE / RELEASE WITH AGREED EXCEPTIONS | _______________________________________________ |
| Authorised reviewer / role / approval reference / date | _______________________________________________ |
| Payment milestone reference (if applicable) | _______________________________________________ |
HOLD when required evidence or the authorised decision is still outstanding. A check result, inspector recommendation and buyer release are separate records.